Our chapters depend upon strong and creative leaders to bring together conservation professionals and conduct activities at the state and local levels. Chapters elect officers, organize conservation events, fundraise, and address natural resource issues within their regions.
The links below serve as a toolkit to help chapter officers and leaders engage their chapters and grow their membership. For more information on leadership training and resources to help chapters succeed, contact firstname.lastname@example.org
Chapter Leadership Webinar
SWCS offers chapter leadership webinars to assist chapters in planning and implementing local and regional activities. These webinars highlight new tools from headquarters, discuss shared chapter challenges, and offer ideas for making your chapter effective in fostering the science and art of natural resources conservation. Log in to participate and connect with chapter leaders across the Society. Missed the webinar? Recordings will be archived here. Watch alone or with your chapter leadership team!
Reimagining Your Chapter
This webinar focuses on SWCS chapter basics, why chapters are an integral part of the Society, and a few tools to reimagine and simplify chapter operations. Look for templates and examples in the Chapter Tools section of this page.
Pre- and post-polling of this 45 minute webinar indicated that the majority of viewers moved up a level in how comfortable they felt taking new actions in their chapter as a result of the webinar with the majority indicating the highest level of comfort post-webinar.
Chapter Reports and Awards
Each chapter must annually complete a Chapter Activity Report on the previous year's work. Reports are due April 23, 2021. This report is combined with the chapter awards nomination form, allowing chapters to easily apply for two annual awards when filling out the report.
Awards and Scholarships
Do you know an individual or organization that is a leader in natural resource conservation and sustainability? Consider nominating them for an SWCS award! Visit www.swcs.org/awards for additional information and to submit your nomination. Award nomination deadline is April 23, 2021.
Are you in need of financial assistance to continue your education or update your skill set? Consider applying for one or more SWCS scholarships! Visit www.swcs.org/scholarships for additional information and to fill out your application. Scholarship application deadline is April 23, 2021.
Templates and Examples for Chapter Materials
- Chapter Oath of Office (Word Doc)
- Chapter Action Plan Example (PDF) and Chapter Action Plan Template (PDF)
- Chapter Calendar Template (PDF)
- Decision Diagram Example (PDF) and Decision Diagram Template (PDF)
- Headquarters Hack #001: Member and Meeting Attendee Swag and Incentive Ideas
- Headquarters Hack #002: Ideas for Capturing and Sharing the 75th Anniversary Online
- Headquarters Hack #003: Retaining Members
Marketing and Recruitment Materials
National SWCS provides recruitment and marketing materials to chapter leaders upon request. Please contact email@example.com to request the following:
- Membership brochures
- Membership made easy document
- Individual member benefits flyer
- Chapter member lists
- Membership bookmarks
- Membership recruitment posters
- Membership gifted by Chapter or individual
- SWCS letterhead (electronic or print)*
- SWCS traveling display banner (standing or tabletop use)*
- Ideas for chapter activities
*Material or shipping costs may apply.
SWCS Chapters are 501(c)3 organizations and must file with the IRS. Please view the IRS website for tax information and a compliance guide (PDF) for nonprofits. ALL SWCS chapters must file a 990, 990EZ or 990N form to maintain nonprofit status. Chapters are also responsible for fulfilling public charity/nonprofit tax filing requirements within their respective states.
There are many resources available for communicating within your chapter and even between chapters. We’ve provided some suggestions for launching and maintaining chapter websites, social media, and newsletters, as well as SWCS communications policies and brand standards.
Share your chapter activities with the SWCS membership! We publish news and event announcements in the monthly Conservogram newsletter, in weekly chapter notes, through our social media outlets, and in our website calendar of events. Please email firstname.lastname@example.org, tag us in your Facebook post, or tweet @SWCSNews.
Professional Development and Continuing Education Units
SWCS chapter meetings and events often offer continuing education opportunities (CEUs) to Society members and the public. To assist in the event planning process, we provide information for chapters and members about benefits of offering CEUs, how to obtain approval to offer CEUs, and which professionals need CEUs.